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Executive Secretaries and Executive Administrative Assistants

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

What you’d do

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Greet visitors and determine whether they should be given access to specific individuals.

Skills that matter

  • Active Listening
  • Reading Comprehension
  • Speaking
  • Service Orientation
  • Writing
  • Coordination

How to get there

Medium preparation: usually vocational school, related on-the-job experience, or an associate's degree

Also called

  • Administrative Assistant
  • Administrative Secretary
  • Executive Assistant
  • Executive Secretary
  • Administrative Aide
  • Administrative Associate

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